Last modified: January 10, 2025
Welcome to www.emirahr.com! Your privacy is one of our top priorities, and we are committed to protecting the information you share with us. This Privacy Policy explains the types of data we collect, how we use it, and the steps we take to ensure it remains secure.
If you have any questions or need further clarification about this policy, feel free to reach out to us at office@emirahr.com.
This Privacy Policy is specifically tailored for our online activities and applies to visitors interacting with our website at . It does not extend to data collected through offline means or other channels unrelated to this website.
Consent
By using our website, you hereby consent to our Privacy Policy and agree to its terms.
General Introductory Information
These Terms of Use (together with other documents referenced herein) govern the use and access to the website www.emirahr.com, operated by the company Emira HR, including the content made available through the website www.emirahr.com.
In this document:
- “Terms of Use” refers to this document and its contents;
- “we/our” refers to Emira HR;
- “Website” refers to the website of Emira HR: www.emirahr.com;
- “You” refers to any person who accesses the website;
- “Content” refers to all information contained on the website, visible when you access our Website;
- “Third party/parties” means anyone other than us or you.
Name/Who We Are:
We are Emira HR. Our registered office is located in Dubai, but we carry out our activities outside the registered office, in the online environment.
Our Contact Information
You can contact us:
a) by phone at +40 749436409; or
b) by email using the address office@emirahr.com; or
c) by completing the contact forms available in the Content of our Website.
Emira HR does not assume responsibility for the protection of data on other general or strictly informational websites on the market that you choose to use to contact us, but only through the contact methods mentioned earlier.
Emira HR is committed to protecting and respecting your privacy. Your opinion is important to us, so if you have any further questions regarding the processing of personal data, you can contact us. We will respond to your request as soon as possible.
Personal Information We May Collect from You:
We inform you that we will collect personal information via the website, via email, via phone, and, only in the case of BENEFICIARIES, through contracts. We will collect this data only with your consent and strictly for the purpose for which it was provided by you.
Information collected via the website:
a) We will collect all the information you provide to us when using our contact forms, especially your name, surname, email address, phone number, and city. You choose to share this data with us by completing the contact forms in the Content of the Website. The content of the contact forms is automatically sent, and we only have access to it via email.
b) Providing this personal information will be done through our contact forms mentioned above. You must be aware that this requirement is not contractual, but we inform you that the fields marked with an asterisk (*) are mandatory because we need this information to respond to your request. If you do not agree, please do not complete these forms. The content of the contact forms is automatically sent, and we only have access to it via email.
c) You may choose to send us your CV (as an attachment to the contact forms in the Content of the Website). In this case, you will send us and we will collect the data provided in your CV (name, surname, phone, email, date of birth, city of residence, current and previous job positions, periods worked, job titles, education, study periods, universities/high schools attended, specialization/profile completed, foreign languages spoken and proficiency level, driver’s license status). The content of the contact form and attachment is automatically sent, and we only have access to it via email.
d) You may choose to send us your personal data as an Applicant by completing the contact forms in the Content of the Website. In this case, you will send us and we will collect the data provided in the form (company name, contact person’s name, phone number, and email of the contact person, other information provided in the message). The content of the contact forms is automatically sent, and we only have access to it via email.
e) Any other personal information you provide when completing the contact forms in the Content of the Website is at your discretion. You must keep in mind that if you contact us via the Website, we will keep a record of that correspondence. The content of the contact forms is automatically sent, and we only have access to it via email.
f) We will collect personal information when you visit our Website. The website com contains cookies that we may store, as specified in more detail in the Cookie Policy, which you can access HERE.
g) The website com does not request copies of any documents containing your personal data such as Identity Card, study documents, authorizations, etc., but only your CV in the format you choose to send, which is not mandatory.
h) The website com will never request any financial/monetary payment for facilitating the services offered, nor any other banking account details! If you believe you have been a victim of such fraud, we strongly recommend reporting the incident to local authorities.
Information Collected via Email:
a) We will collect all the information you provide to us when you use our email address to contact us, especially your name, surname, email address, phone number, and city. You choose to share this data with us when you provide it to us via email. If you do not agree, please do not send it to us.
b) If you choose to provide us with personal information via our email, you must be aware that we will keep a record of the correspondence. If you do not agree, please do not send it to us.
c) If you choose to provide us with personal information via our email, you must be aware that if we request additional information, this requirement is not contractual, but we need some information to respond to your request. If you do not agree, please do not send it to us.
d) You may choose to send us your CV as an attachment to the email or within the body of the email. In this case, you will send us and we will collect the following data from your CV: name, surname, phone, email, date of birth, city of residence, current and previous job positions, periods worked, job titles, education, study periods, courses, universities/high schools attended, specialization/profile completed, foreign languages spoken and proficiency level, driver’s license status.
e) You may choose to send us your personal data as an Applicant via email. In this case, you will send us and we will collect the data you provide via email: company name or identification data, contact person’s name, contact details of that person. As an Applicant, in some cases, you must also send us other information regarding your request, necessary to prepare the offer (e.g., job title, number of staff required, salary grid, type of contract, etc.); this requirement is not contractual, but we need some information to respond to your request. If you do not agree, please do not send it to us.
f) In the case of Beneficiaries, we will keep a record of any correspondence. We will store only the data transmitted that helps us fulfill the contract’s purpose. If you, as a Beneficiary, do not agree, please do not send us emails or personal information.
g) Any other personal information you provide to us by sending the email, through the body or attachments of that email, is at your discretion. You must keep in mind that if you contact us via email, we will keep a record of that correspondence.
Information Collected via Phone:
a) We will collect all the information you provide to us via phone when you use our phone number to contact us, especially your phone number, name, surname, email address, and the reason for contacting, either partially or fully. You choose to share this data with us (partially or fully) when you contact us via phone. If you do not agree, please do not send it to us.
b) If you choose to provide us with personal information via phone, you must be aware that we will keep a record of the correspondence. If you do not agree, please do not send it to us.
c) If you choose to provide us with personal information via phone, you must be aware that if we request additional information, this requirement is not contractual, but we need some information to respond to your request. If you do not agree, please do not send it to us.
d) If no other electronic option is available, you may choose to have us assist you and help you complete your CV. In this case, you will send us and we will collect the following data from your CV: name, surname, phone, email, date of birth, city of residence, current and previous job positions, periods worked, job titles, education, study periods, courses, universities/high schools attended, specialization/profile completed, foreign languages spoken and proficiency level, driver’s license status. If you do not agree, please do not send it to us.
e) You may choose to send us your personal data as an Applicant via phone. In this case, you will send us and we will collect the data you provide: company name or identification data, contact person’s name, contact details of that person. As an Applicant, in some cases, you must also send us some additional information regarding your request, necessary to prepare the offer; this requirement is not contractual, but we need some information to respond to your request. If you do not agree, please do not send it to us.
f) In the case of Beneficiaries, we will keep a record of any correspondence. We will store only the data transmitted by phone that helps us fulfill the contract’s purpose. If you, as a Beneficiary, do not agree, please do not send us this information by phone.
g) Any other personal information you provide to us via phone is at your discretion. You must keep in mind that if you contact us via phone, we will keep a record of that correspondence.
Information Collected Contractually:
a) We will collect contractually only the information of the Beneficiaries, both at the moment of signing the contract between the parties and during the course of the activities that are the subject of the contract.
b) The Beneficiary holds this status only when a contract is mutually agreed upon and signed by both parties. Until that moment, the individual holds the status of Applicant, as described in this Policy.
c) The Applicant provides the necessary data for the preparation of the contract, and we will collect the following information: company name/individual name, registered office address/home address, VAT registration number, trade registry number, bank account and bank name, name of the legal representative and their capacity, contact person’s name and surname, as well as their phone number and email address. This information is necessary, and if you do not wish to provide it, we will not be able to conclude a legal agreement. Once the contract is signed, the Applicant becomes the BENEFICIARY. This information is not stored, so if an agreement is not reached and the contract is not signed, the data provided by the Applicant, as mentioned in this section, is not stored as it is not necessary.
d) To protect your data as a Beneficiary, we have introduced a confidentiality clause, described in the contract signed between the parties, to which you, as the Applicant, have access before the actual signing of the contract. If you, as the Applicant, do not agree with the terms mentioned in the contract, please do not sign it.
e) We will collect all the information you provide to us as the BENEFICIARY to fulfill the purpose of the contract. You choose to share this data with us (partially or fully). If you do not agree, please do not send it to us.
f) Any other personal information you provide to us through the contract, other than the necessary data for concluding an agreement, is at your discretion.
Automatically Collected Information:
In some cases, we automatically collect certain types of information when you visit our website.
Automated technologies may include the use of a web server to collect IP addresses and cookies. The collection of this information allows us to better understand and improve the performance, usage, and efficiency of our website, as well as measure the effectiveness of our marketing activities.
For more information about the use of cookies on our website, you can refer to the Cookie Policy document, which you can access HERE.
Purpose and Use of Your Personal Data
Your personal data will be collected and managed by us for the following purposes:
a) To respond to your requests or inquiries when you contact us via the website, email, or phone.
b) To send you future information that may be of interest to you.
c) To analyze compatibility with the job requirements provided by the employer, considering the vacant positions within our partner companies.
d) To create a summary, translating the data into an Employment Profile (a personalized CV), when we recommend it to the Beneficiary, but only if the compatibility with the vacant position is confirmed and only if you provide consent for submission.
e) To prepare and send an offer in the case of Applicants.
f) To fulfill the purpose of the contract, in the case of the Beneficiary.
Your personal data will be used in the ways described above and are permitted by the applicable data protection law, being:
a) Necessary for the purposes outlined above, and your privacy interests do not outweigh these purposes; or
b) Necessary for our legitimate interests, and your privacy interests do not outweigh these purposes; or
c) Necessary in some cases to fulfill our legal or regulatory responsibilities (e.g., providing information to competent authorities, government or regulatory bodies); or
d) Necessary in some cases to fulfill a task of public interest; or
e) Necessary when using certain categories of personal data, required for establishing, exercising, or defending legal rights and/or when the processing concerns personal data that is clearly in the public domain; or
f) Necessary in limited circumstances, processed only with your consent, which we obtain periodically (e.g., if you choose to receive future information about compatible job opportunities based on your job search criteria and areas of interest).
Emira HR does not make decisions solely based on automated processing (including profiling), or decisions that produce legal effects concerning you or significantly affect you in similar ways.
Retention Periods for Your Data
Emira HR declares that the retention periods for your personal data depend on the purpose for which this personal data is processed. These retention periods cannot be reasonably highlighted in an intelligible format within this Privacy Policy, as there are different retention periods for personal data and different purposes for which they were transmitted.
The criteria set forth in this policy are used to determine the applicable retention period in each case and confirm that we will retain your personal data as long as:
– You have consented/provided your agreement
– We need them for the specific purpose for which they were transmitted
– We need them for conducting business relations with you
– We need them to fulfill the object of a signed contract
– We need them as required by applicable laws regarding data retention.
Providing Your Personal Data to Third Parties
Emira HR will transmit/disclose your personal data to third parties only in the following situations:
a) For Candidates – To the Beneficiary/Beneficiaries (the hiring company/companies) when you express your consent after the interview for us to send your Profile to them. These recipients have contractual confidentiality obligations that they will respect and will use your information only for the purpose it was provided, namely for filling the vacant position. We have entered into a “RECRUITMENT CONTRACT” with them to ensure that your personal data continues to be subject to an adequate level of protection. Similarly, if a technical evaluation is necessary, the Beneficiary may transmit this information to an authorized third party (e.g., the department head to assess your technical skills as a Candidate for the job) or, in case of your employment, to the designated department responsible for managing personnel.
b) For all individuals and entities that have provided us with personal data – To service providers, contractors, and agents, only in exceptional situations, when we contract/employ other companies and/or authorized individuals in to perform various functions on our behalf (e.g., Recruitment Specialists, trainers, career consultants, team-building specialists). These recipients/service providers will have access to your personal data for the proper performance of the business activity and to fulfill their contracted functions. They are not permitted to use the information for their own purposes, except for the purpose for which it was provided by you. These recipients have contractual confidentiality obligations that they will respect.
c) For all individuals and entities that have provided us with personal data – To service providers, contractors, and agents, in exceptional situations, when we contract/employ other companies and/or authorized individuals to perform various functions on our behalf (e.g., hosting and/or maintaining the content of our website, providing certain website functions, etc.). These recipients will not have access to your personal data, but if they request to contact them for the proper performance of the business activity and to fulfill their functions, they may access this information. They are not allowed to use the information in any case. These recipients have contractual confidentiality obligations that they will respect.
d) For all individuals and entities that have provided us with personal data – To governmental authorities and/or law enforcement agencies as we consider, at our discretion, that it is our obligation to take this action.
Storing and Processing Your Personal Data
We store this data electronically: All personal information collected by us and the data resulting from it are stored in specialized text programs, folder-type files, or spreadsheet-type files. Laptops/computers and/or electronic work tools are protected by passwords.
Some personal data is stored physically, such as original signed documents that help us legally carry out our activity (e.g., Recruitment Contracts for Beneficiaries). These data are physically protected according to the law.
We strive to take all reasonable and legal measures to ensure that your personal data is treated with seriousness, safely, and in accordance with this Privacy Policy.
We provide (only if necessary) your information to the following categories:
a) To third-party providers, contractors, or agents in exceptional situations when we contract/employ other companies and/or authorized individuals to perform various functions on our behalf. Your personal data remains under our control, and we provide access only to the extent necessary for them to fulfill their functions. They are not permitted to use this data. These recipients have contractual confidentiality obligations that they will respect.
b) To Beneficiaries, in the case of Candidates. We have entered into a “RECRUITMENT CONTRACT” with them to ensure that your personal data continues to be subject to an adequate level of protection.
c) To governmental authorities and/or law enforcement agencies as we consider, at our discretion, that it is our obligation to take this action.
Data Security
Physical Security: Laptops/computers and/or electronic work tools, as well as physical documents, are personally protected.
All personal information collected by us and the data resulting from it are stored in specialized text programs, folder-type files, or spreadsheet-type files, protected by passwords with unique access.
Emira HR is committed to protecting and respecting your confidentiality. We will do our best to protect your personal information and strive to take all necessary, reasonable, and legal measures to ensure that your personal data is safe and used in an authorized manner.
You should be aware and understand that:
a) Transmission of information via the internet is not completely secure, and we cannot guarantee the security of your personal information transmitted to the Website or to any third party;
b) Any transmission of information is at your own risk, and we will use strict operational and organizational procedures, as well as appropriate technical security measures, to prevent any unauthorized access, modification, deletion, or transmission of this personal information.
Your Rights
You must be aware of your rights under applicable data protection laws. These are:
a) Right to be Forgotten/Right to Have Your Data Erased: In certain circumstances, you have the right to request that your personal data be erased. You can make such a request at any time, and we will assess the fulfillment of your request. This right is subject to any legal rights or obligations that may require us to retain the data. In cases where, according to the law, we determine that your request to erase your personal data must be respected, Emira HR will comply without undue delay.
b) Right to Access and Obtain a Copy of Your Personal Data: We confirm the receipt of your CV and/or other personal information transmitted by you via email. You have the right to request confirmation of whether we are processing any of your personal data. If applicable, you can access your personal data and certain information regarding how it is processed. In some cases, you may request an electronic copy of your personal data.
c) Right to Correct/Rectify Your Personal Data: You can request the update or correction of this information if you can demonstrate that changes have occurred regarding the personal data we hold about you and that it is no longer accurate due to these changes.
d) Right to Restrict Processing: In certain circumstances, you have the right to restrict the processing of your personal data. However, in certain cases, such restriction may limit the services you can receive from us.
e) Right to Object: If the processing of personal data is based on our legitimate interest, you have the right to object to the processing of your personal data, referring to your specific situation.
f) Right to Withdraw Consent: If the processing of your personal data is based on your consent, you have the right to withdraw your consent at any time. The withdrawal of consent will not affect the legality of any processing carried out based on the consent given before the withdrawal.
g) Right to Data Portability: You have the right to request that we transfer your personal data to another controller if you have provided the data in a structured, commonly used format (e.g., CV).
h) Right to File a Complaint: You can file complaints regarding the processing of your personal data with the competent authority, namely the Supervisory Authority for Personal Data Processing.
To exercise your rights, you can contact us by submitting a written request to the following address: office@emirahr.com. Emira HR SRL will respond to your request as soon as possible, but no later than 1 (one) month from the receipt of the request.
Changes to the Privacy Policy
The terms of this Policy may change periodically. We will publish any substantial changes to the Policy through appropriate notifications, either on this website www.emirahr.com or using other communication channels. When we make changes to this Policy, we will review the update date at the beginning of this document.
Our Principles
Emira HR is committed to respecting your privacy and the free movement of personal data. We take the protection of data, security, and compliance with personal data protection and privacy legislation seriously.